1. The Council and Executive Board is composed of a maximum of twelve persons: President, Past-President plus ten persons, two each representing the five geographical Regions from Article 2.
2. The Executive Board is made up of the President, Vice- President, Past President, Secretary and Treasurer. They are indicated as “officers”. Two of three of the offices of
Vice-President, Secretary, and Treasurer may be performed by one person.
3. The geographic regions of President and Past President are not counted in the Council representation.
4. Council members are elected by the general membership for a period of 3 years.
One year is understood in this context as the period between two successive (de facto or virtual) Annual General Membership Meetings.
5. One Council Member position from each Region is renewed when Council elections take place, usually every three years. The Council Member can stand for re-election and the maximum tenure is two terms of three-years.
6. If a Council member leaves office before the end of his/her term, the seat is open for by-election.
7. The position of President is elected every three years by the ISNS Membership. The incumbent President may stand for re-election, if eligible. Any ISNS Member can be
elected President. Council Members are also eligible. The total maximum length of the President’s tenure is two terms of three years. At the end of the President’s term, he/she assumes the role of Past President.
8. The positions of Vice-President, Secretary, and Treasurer are elected from those in Council by the Council Members.
NOMINATION AND ELECTION OF COUNCIL MEMBERS IN OFFICE
1. The nomination committee is chaired by a member of the Council, who is appointed to this post by the President and who does not hold any office and can recruit additional members as necessary. Members of the Nominations Committee (minimum of 3, including the Chair) are approved by the Council for one period of three years.
2. The Nominations Committee invites nominations from the Membership at least six months before the next General Membership Meeting. The Committee draws up the nomination list of Members for the expected vacancies on the Council. The nomination process is open for one month. The Nominations Chairman gives nominees two weeks to accept or decline the nomination. Nominees provide the Nominations Chairman with a 200 word biosketch within two weeks of accepting the nomination. Nominees are also advised of the opportunity to stand for a second term of three years if they are elected.
4. Each Member of the Society will receive an electronic ballot, with the names and biographies of the members nominated for the Council, from the ISNS Office Manager at least three months before the General Membership Meeting. Members of the Society may vote by email and send their ballot to the ISNS Office Manager. Members have one month to return their electronic ballot.
5. The President appoints two members of the Council, who are not being re-elected, as the Voting Committee. The Voting Committee checks and counts the ballots, reports the outcome to Council, and gives a verbal report at the General Membership Meeting.
ADVISORY MEMBERS OF COUNCIL
1. The Council may have advisory members who are also members of the Society, e.g. the
Chair of the local organising committee of the next ISNS international and/or regional meetings, and representatives of other professional societies.
2. The President may invite an individual person to become an advisory member of Council for a specific topic for a period of not more than three years with the possibility of one extension of three years.
STANDING COMMITTEES AND AD HOC COMMITTEES
1. The Society has standing committees and ad hoc committees. Refer to the ISNS website for a current listing of committees.
2. The Council specifies the objectives and terms of reference of the standing committees in so far as these are not already stipulated in these Articles of Association. Council calls for nominations for standing committees from the membership via a newsletter. Council decides the designation of a Chairman and the composition of the committee.
3. Ad hoc committees may be set up by the Executive Board which also makes decisions concerning the designation of a Chairman and the composition of the committee as well as the objectives and terms of reference of the committee.
4. Committees submit plans for activities and a proposed budget to the Council for approval.
5. Standing and ad hoc committees submit annual reports of activities to the Council for approval. Reports are then included on the website for members to view.
6. The Executive Board may invite the chairman of each standing committee and ad hoc committee to attend meetings of the Council.
7. Council can disband a committee determined to have completed its mission or that has not performed its prescribed function.
8. The ISNS sponsors the International Journal of Neonatal Screening. The Editor-in-Chief is a Member of ISNS.
1. The Society organises approximately every three years an international symposium at locations across the world; ideally the symposium will coincide with one of the regional screening meetings and preferably in varying regions. A detailed proposal, including budget, is required for any prospective meeting host, to be submitted prior to the international symposium preceding the symposium being proposed. The proposal is reviewed and accepted or rejected by the Council. The host and location is announced at the international symposium preceding the proposed symposium.
2. The Society signs a contract with the organising committee of the regional meeting in which mutual responsibilities concerning scientific content and finances are detailed.
3. A symposium committee oversees the scientific content of the symposium. The symposium committee is chaired by the chairman of the local organisation committee.
1. The Society can have a (semi-)permanent Office managed by an individual appointed by the Council and who is a member of the Society. The function is called “ISNS Office manager”. The appointment is for one year and can be renewed annually. By agreement between the Council and the Office manager, this appointment can be terminated at any time.
2. The Council will instruct the ISNS Office Manager to perform tasks to maintain ISNS records that may include but not be limited to:
– keeping the membership directory up to date
– keeping the financial accounts up to date
– sending out notices to the membership
– preparing newsletters
– taking care of the Society’s website with direction from the designated webmaster
3. The ISNS Office manager participates in meetings of the Executive Board and Council as an observer
4. The ISNS Office manager will receive financial compensation from the ISNS Treasury for any costs for running the Office such as printing costs, telephone costs, mailing costs, mileage within the country of residence. The ISNS Office manager will keep receipts of these expenses and submit them for approval by the Treasurer.
5. The ISNS Office manager will not receive any compensation salary. The President may decide to allow the ISNS Office manager to travel annually to one or more neonatal screening meetings at the expense of ISNS.
1. The Treasurer is independently authorised to represent the Society in respect of legal acts, which do not exceed the limit of three thousand EUR (€3000).
2. The ISNS Office Manager is independently authorised to represent the Society in respect of legal acts which do not exceed the limit of five hundred EUR (€500) with retrospective approval of the Council.